Disability in the workplace
What you need to know as an employer.
Businesses have a big role to play in improving the lives of people with disabilities. Small and medium-sized businesses account for 99.9% of the business population and account for three-fifths of the employment and around half of turnover in the UK private sector.Ā¹
14.6 million people in the UK have a disability, which represents 22% of the population and includes 21% of working age adults.Ā² By taking your obligations to them seriously, you recognise their importance as employees, customers and a significant part of our communities. Other benefits include:
- creating a more diverse workforce that reflects the people you serve
- adding new skills and perspectives into your business
- further enhancing your commitment to corporate social responsibility.
Partnering with Business Disability Forum
Weāve collaborated with Business Disability Forum to create this guide. Drawing on our own experiences, it shows why disability matters for businesses and provides tools and insights to support affected employees and improve the workplace environment for everyone.
What do we mean by disability?
According to the Equality Act 2010 - a person has a disability if they have a physical or mental impairment that has a substantial and long-term adverse effect on their ability to carry out normal day-to-day activities.
Many people do not define themselves as disabled based on the legal definition. This has led organisations to adopt an approach known as the social model of disability.āµ It argues that people are disabled due to society's barriers and focuses on removing them. As a business, you are advised to (a) identify these barriers, and (b) remove them wherever possible.
The benefits of supporting people with disabilities
Attracting and retaining top talent in small or medium sized businesses isnāt easy, but your business can source high-quality applicants by encouraging applications from people with disabilities. Youāll also acquire new skills and a greater diversity of thinking. After all, people who have a disability now represent more than one-fifth of the UKās working population.Ā²
Your business could also benefit from retaining a valued employee who acquires an impairment. It can be easier than recruiting and training new staff and better for the individual. This matters in a world where 83% of people who have a disability werenāt born with it.
But thereās a broader context. Small and medium-sized businesses are likely to serve a local customer base that includes people with disabilities. By reflecting that diversity, you can better understand and support their needs ā particularly as 75% of disabled people and their families say they have taken their custom elsewhere because of poor accessibility and customer service. Ā³ It is vital that businesses feel equipped to support all their employeesā needs. Only then can your people fulfil their potential.
āBank of Scotland is committed to creating an inclusive and diverse culture in which all colleagues feel valued, understood, and supported to reach their full potential. Experience and research have shown us that while employees with disabilities may need some adjustments to enable them to work at their best, employing those with disabilities also brings a wealth of benefits to organisations. We firmly believe that a more diverse company is a stronger and more successful company.
āAs a Disability Confident Leader organisation, we wanted to share some of the good practice you can use in your business. Our guide, developed with the Business Disability Forum, provides insights into how supporting your employees with a disability can benefit your business and showcases some tools available to help you.ā
Jas Singh ā CEO, Consumer Lending and Disability & Neurodiversity Executive Ally, Lloyds Banking Group
āWe see all too often that disability is parked into the "too difficult" box. Time and time again, people are so worried about saying the wrong thing, that they say nothing. Saying nothing may mean that an adjustment that could make all the difference to an employee with a disability isnāt made. At best, this could mean that a talented employee is unable to perform to the best of their ability; at worst, that they lose their job completely, taking their skills, knowledge and organisational memory with them.
āI am delighted that with our support, Lloyds Bank has created this guide for its small business customers to help demonstrate that disability really doesnāt have to be difficult, and that simple solutions ā the kind of things that many small businesses are naturally putting in place every day ā are often all you need.ā
Diane Lightfoot - CEO, Business Disability Forum
How you can support employees with a disability
The following suggestions help with inclusion and ensure you build a disability inclusive business.
Remove the barriers
The Equality Act 2010 legally protects people from discrimination in the workplace and in wider society. All employers have a legal obligation under the Equality Act 2010 to make reasonable adjustments to remove or reduce barriers that cause substantial disadvantage to colleagues with disabilities. This applies where an organisation knows (or should reasonably know) that a colleague has a disability.
Promote positive and open interaction
Encourage equality of opportunity and positive relationships between all colleagues. Do it through open conversations about disability and the support available. Let your employees know this is important to your business and your culture.
Operate an inclusive recruitment and retention process
Your business will then benefit from a diverse range of applicants and talent. Youāll also benefit from the additional skills and insight employees with disabilities can offer.
Promote effective people management
Train line managers to support employees with disabilities by ensuring they understand the support available and have clear processes in place. Managers are confident to have sensitive conversations around adjustments needed and understand the importance of regular review to ensure they remain fit for purpose.
Provide ongoing support
Build business processes that support people with disabilities at every stage of their employment. It should start when you hire and onboard them and continue through their employment, development and advancement.
Support employees who care for someone with a disability
Carers of people with disabilities also have protections under the Equality Act. Be prepared to have open conversations about their needs for adjustment to allow them to carry out required caring responsibilities, such as considering flexible working for them as an adjustment.
How Lloyds Banking Group supports colleagues with disabilities
An inclusive recruitment and retention process
Inclusion and diversity matter to us at Lloyds Banking Group. Itās important to us that we build a workforce from the widest pool of talent, and which reflects the customers we serve. Candidates can apply via the Disability Confident Scheme (DCS). Through the DCS, we guarantee to interview a fair and proportionate number of applicants with a disability, whose application meets the minimum criteria for the advertised job role.
Making reasonable adjustments
We provide adjustments that are reasonable throughout the recruitment process to reduce or remove barriers for applicants with a disability, long-term health condition or neurodivergent condition.
Providing tools and resources
To support conversations across our Group, we regularly share case studies from leaders and colleagues. In this way, we inspire others to seek support. We make full use of our colleague network and provide training and information.
Read Kendallās story
Once an active sportsperson, Kendallās life changed following a single rugby tackle that led to him having quadriplegia. However, his employer supported him and he was later recruited by Lloyds Banking Group. He now uses his experience to support Access, our colleague network, which promotes understanding around disability.
āSince starting, I have been offered Assistive Technology (Dragon) and use a fixed desk, at little cost to the bank. Disability has proved no obstacle to my career, and Iāve progressed through several amazing roles.ā
On supporting employees with a disability: āYou get tenacity, loyalty and a strong work ethic as theyāve gone through the process of working hard to minimise its impact on their lives.ā
Kendall Akhurst - Lloyds Banking Group employee
Camilleās Dyslexia journey
āI was diagnosed with Dyslexia at the age of 14. My uninformed ideas of Dyslexia meant that I had trouble accepting I had the disability and spent many years believing I had been misdiagnosed. My biggest challenge is the feeling of having to prove myself. In my experience, people are uncomfortable ātaking your wordā for things they have not or cannot experience themselves. As a result, thereās unfortunately a stigma attached to many non-visible disabilities like mine.
āComing to Lloyds Banking Group, I felt like that 14-year-old again seeking to erase this part of my life. Looking back, I realise that fear of being misunderstood was at the forefront of my decision not to disclose that I had dyslexia.
āI eventually confided in my manager. Everything changed. She connected me with our Workplace Adjustment Programme and a specialist coach. Iām grateful that I work for a company that are willing to invest in and support me.ā
Camille Lawrence ā Lloyds Banking Group employee
Making workplace adjustments for people with disabilities
All organisations are required to make reasonable adjustments for those with disabilities. However, the word āreasonableā is not defined by the Equality Act though it is defined in case law. It is recommended that businesses have a robust process in place for requesting and implementing adjustments so this is clear and consistent across the organisation.
The assessment is made case-by-case based on the size, type and resources available to the employer. Mostly, the cost is minimal. However, where it is significant, support is available for businesses and staff through the governmentās Access to Work programme.
Before making adjustments, you should consider the following:
- Will it remove or reduce the barrier?
- Is it practical with no negative impacts, including to other staff?
- Do you have enough resources to do it and have you considered other funding sources?
- Will it genuinely support your employee or make little to no improvement?
If, after a full discussion with your employee, you feel an adjustment is unreasonable and no suitable alternative is found, you can decline it, but we would recommend seeking advice first.
Reasonable adjustments explained
There are two types of adjustments (these lists arenāt exhaustive):
Start the conversation
You should speak with your employee about any barriers they face and agree on reasonable adjustments that will help remove the barrier. Often non-physical adjustments will substantially improve matters at zero cost. If you and your employee are unsure or disagree on adjustments, get advice. Youāll find some helpful contacts at the end of this guide.